Meeting Minutes
March 4th, 2003
Location: Lynn Wood Elementary
Time: 7:00 PM
- Call to Order: Bob Eva
- Secretary's Report: David Hutchison
- Reading of the February 2003 Minutes
- Speed Bumps on Pittsburg Place
- Discussion included additional areas requiring traffic control
- The petition process was discussed
- Those in attendance approved of the new speed bumps
- Vice President's Report: Mark Davis
- ARC Packets - delivered to all homes in the neighborhood
- Committee Updates
- Beautification (no updates to report)
- Neighborhood Relations
- Staying up on the new neighbor packets.
- Neighborhood Watch
- Meeting with two people this week about being Block Captains.
- Need a total of 11-12 volunteers
- There seems to be difficulty in finding volunteers
- Asked everyone to bring complaints and issues to the regular meetings for constructive discussion
- Old Business
- ARC Guidelines
- Feedback on ARC cover letter - came across fine, no negative connotations reported
- Review of the Wendland's recommendation to limit the number of trees per lot
- Review of basketball goal revisions
- Review of Holiday Decorations addition to the proposed Guidelines
- Feedback on final version of the document was very positive
- Craig Thurmond: Representative
- Supposed to come down to the meeting in the near future
- Encouraged the Association to file for reimbursement for the damaged sprinkler system
- Was invited to come and speak regarding the park, flood control, trash, and mail
- Wendland's Nursery: will honor last year's coupon for 2003 (to be posted to the web site)
- Beautification projects
- Bid for three large shade trees for the playground area totaled $1200 - $1800.
- Benches at Lowe's range from $60 - $100 each
- Motion by Finis White, second by Mrs. Tyler to spend a maximum of $2,000 on trees and benches (motion carried)
- Some additional discussion on trash cans
- Treasurer's Report: Joe Doemeier
- Dues Update
- $13,790 collected
- 12 checks to deposit
- Approx 60 properties left unpaid
- Brief Financial Update - as of Feb 28, 2003
- A $500 donation made to Lyn Wood Elementary on behalf of the Homeowner's Association - Bob Eva and Mark Davis
- Treasurer's report attached
- $38,651 in total assets
- Approximately $17K in checking, balance in savings
- Second round of dues statements will go out next week
- New Business
- VTHA Neighborhood is under potential annexation for school district changes. There is a public forum meeting next Monday (3/10 - 6:30pm @ Sequoia Middle School).
- The Red Cross can come out and do a presentation on Disaster Preparedness. There was a great deal of interest. The presentation would address areas such as how to react and prepare for the following:
- Chemical spills
- Natural disasters
- Evacuation preparedness
- Terrorist prevention
- President's Minute - appreciation to the out going ARC Committee members (David Hutchison, Mark Davis, and Kevin English) for all their efforts. We are still looking for 2003 volunteers.
- 8:00 Meeting Adjournment