Meeting Minutes

August 5th, 2003

Location: Playground

Time: 7:00 PM

Number of Homes Present: 17

  1. Call to Order - Mark Davis
  2. Secretary's Report - David Hutchison
    • July 2003 Minutes were not read because David forgot them!
  3. Treasurer's Report - Joe Doemeier
    • Financial Update as of 7/31/2003
      1. Income of $460
      2. Expenses of $3,886
        • Awards $100
        • Internet $20
        • Landscaping $365
        • Office Supplies $2,011
        • Playground $969
        • Signs $42
        • Utilities $379
      3. Net of -$ 3,426
      4. Checking $16,883
      5. Savings $21,070
      6. Total Assets $37,953
      7. Total Liabilities $0
    • Motion to accept by Darren Spencer, second by Jim Weir
  4. Vice President's Report - Mark Davis
    • Power of Attorney Change: Mike Hackett has moved, new attorney is Charles Holiday. Contact information will be posted soon.
  5. Committee Updates
    • Beautification - Russell Clarkson (nothing to report)
    • Neighborhood Relations - Darren Spencer
      1. 10 to 12 new Welcome Packets delivered last month
    • Neighborhood Watch - Jim Weir
      1. Still need 5 more Block Captains
    • ARC - Trae Willison
      1. Travis has moved, one vacant position
      2. Review of infractions handled in July
      3. Still working on language to replace "sheds"
  6. Old Business
    • Playground mulch replaced
      1. Total expenditure was $969 vs. the $1,000 budgeted
      2. VTHA Laptop Purchased
        • Laptop was $1,743.43
        • QuickBooks was $302.16
        • Total of $2,045.59 with an outstanding rebate $120. Budget was $2,000
      3. Fountain Pump Replaced
        • Total cost was under $4,000 with a budget of $5,000
        • Plant growth removed prior to pump installation
      4. No Swimming and Catch and Release Fishing Signs Installed
  7. New Business
    • ARC
      1. Review of proposed "out building" language (Not ready for review. Expected to be ready for the September Annual Meeting)
      2. Review of proposed Enforcement Policy: All areas were discussed and none present voiced any concerns with presenting at the Annual Meeting
    • VTHA Announcements Board
      1. Discuss locations
      2. Discuss use
      3. Request volunteer to get pricing
      4. Request for funds expected at the Annual Meeting
    • Pond
      1. Snake and turtle control will not be performed by the City
      2. Individuals are attempting to reduce the population
    • J2.com Communications Capability
      1. VTHA voicemail
      2. Fax capability
      3. Creates a central voicemail for the Association
        • Motion to approve $180/yr by Carla English, second by Diane Tener (Votes For 17 Against 0 Abstained 0)
    • Annual Meeting (9/2/2003)
      1. Voting sticks or color cards for the annual meeting
        • Motion to approve $50 by Joe Doemeier, second by Jim Weir (Votes For 17 Against 0 Abstained 0)
    • October Block Party
      1. 2 volunteers stepped forward - Jim Weir & Tom Lane
      2. More to come...
  8. Meeting Adjournment at 8:25 PM