Meeting Minutes
August 5th, 2003
Location: Playground
Time: 7:00 PM
Number of Homes Present: 17
- Call to Order - Mark Davis
- Secretary's Report - David Hutchison
- July 2003 Minutes were not read because David forgot them!
- Treasurer's Report - Joe Doemeier
- Financial Update as of 7/31/2003
- Income of $460
- Expenses of $3,886
- Awards $100
- Internet $20
- Landscaping $365
- Office Supplies $2,011
- Playground $969
- Signs $42
- Utilities $379
- Net of -$ 3,426
- Checking $16,883
- Savings $21,070
- Total Assets $37,953
- Total Liabilities $0
- Motion to accept by Darren Spencer, second by Jim Weir
- Vice President's Report - Mark Davis
- Power of Attorney Change: Mike Hackett has moved, new attorney is Charles Holiday. Contact information will be posted soon.
- Committee Updates
- Beautification - Russell Clarkson (nothing to report)
- Neighborhood Relations - Darren Spencer
- 10 to 12 new Welcome Packets delivered last month
- Neighborhood Watch - Jim Weir
- Still need 5 more Block Captains
- ARC - Trae Willison
- Travis has moved, one vacant position
- Review of infractions handled in July
- Still working on language to replace "sheds"
- Old Business
- Playground mulch replaced
- Total expenditure was $969 vs. the $1,000 budgeted
- VTHA Laptop Purchased
- Laptop was $1,743.43
- QuickBooks was $302.16
- Total of $2,045.59 with an outstanding rebate $120. Budget was $2,000
- Fountain Pump Replaced
- Total cost was under $4,000 with a budget of $5,000
- Plant growth removed prior to pump installation
- No Swimming and Catch and Release Fishing Signs Installed
- New Business
- ARC
- Review of proposed "out building" language (Not ready for review. Expected to be ready for the September Annual Meeting)
- Review of proposed Enforcement Policy: All areas were discussed and none present voiced any concerns with presenting at the Annual Meeting
- VTHA Announcements Board
- Discuss locations
- Discuss use
- Request volunteer to get pricing
- Request for funds expected at the Annual Meeting
- Pond
- Snake and turtle control will not be performed by the City
- Individuals are attempting to reduce the population
- J2.com Communications Capability
- VTHA voicemail
- Fax capability
- Creates a central voicemail for the Association
- Motion to approve $180/yr by Carla English, second by Diane Tener (Votes For 17 Against 0 Abstained 0)
- Annual Meeting (9/2/2003)
- Voting sticks or color cards for the annual meeting
- Motion to approve $50 by Joe Doemeier, second by Jim Weir (Votes For 17 Against 0 Abstained 0)
- October Block Party
- 2 volunteers stepped forward - Jim Weir & Tom Lane
- More to come...
- Meeting Adjournment at 8:25 PM