Meeting Minutes

June 3rd, 2003

Location: Lynn Wood Elementary

Time: 7:00 PM

  1. Call to Order - Mark Davis
  2. Secretary's Report - Mark Davis on behalf of David Hutchison
    • Reading of the May 2003 Minutes
    • Motion to accept by Gene Toni, second by Jim Weir
  3. Treasurer's Report - Joe Domeier
    • Dues Update
      1. Over 25 homes still unpaid for 2003
      2. 3rd set of billing statements to go out in July
    • Brief Financial Update - as of May 31, 2003
      1. Breakdown of all income and expenses was provided
    • Motion to accept by Darren Spencer, second by Gene Toni
  4. Vice President's Report - Mark Davis (none)
  5. Committee Updates
    • Beautification - Russell Clarkson (not present)
    • Neighborhood Relations - Darren Spencer
      1. Welcome packets continue to go out in a timely fashion
    • Neighborhood Watch - Jim Weir
      1. Still need 5 more volunteers to server in different sections of the neighborhood.
      2. Asking for any and all help to get the Neighborhood Watch off the ground.
  6. Old Business
    • Introduction of ARC Committee
      1. Travis Kelley and Trey Willison were introduced, the third member was not able to attend.
      2. The new committee will be responsible for enforcing the new passed Guidelines and for serving as the review committee for all ARC requests.
  7. New Business
    • Discussion of need for a VTHA laptop - Mark Davis
      1. Keep finances on QuickBooks for all future Treasurers
      2. Keep meeting minutes and web site updates
      3. Keep all neighborhood lists and billing statements
      4. Would be shared by the Treasurer and Secretary, but passed from Board to Board
      5. Maximum expenditure of $2,000 for all hardware and software
    • Vote to approve the purchase of a laptop was made, unanimously in favor.
    • Discussion regarding the recent increase in fishing at the pond.
      1. A recent email from a homeowner expressed concern the fishing was "unattractive"
      2. The consensus was that member enjoy the use of the pond, but use should be limited to residents
      3. All fishing should be catch and release, and no swimming allowed
      4. Mark was asked to research the cost of a sign
  8. Meeting Adjournment at 8:00 PM