Meeting Minutes

October 1st, 2002

Location: Lynn Wood Elementary

Time: 7:00 PM

Minutes taken by Mark Davis and JD Rhodes in D. Hutchison's absence
  1. Call to Order (7:05 PM)
  2. Overview of meeting format and agenda - Bob Eva
  3. Request for proxies - Bob Eva
    • No proxies presented at the meeting, three proxies previously requested and confirmed
  4. Reading of the September Minutes - Bob Eva on behalf of David Hutchison
    • Motion to forego the reading of the September Minutes by Don Collins
    • Second by Jim Weir
    • Motion passed
  5. Treasurer's Report - JD Rhodes
    • Motion to forego the reading of the Treasurer's Report by Don Collins
    • Second by Darren Spencer
    • Motion passed
  6. Vice President's Report - Mark Davis
    • Yard of the Month winner - 1319 W Pittsburg Place (Leonard & Deborah Pagano). We are done for the growing season until May 2003.
    • Holiday Lights will be the next upcoming Yard Award and will be awarded 12/20/2002.
  7. Secretary's Report - Bob Eva on behalf of David Hutchison
    • Traffic Calming Update: Work is currently focused on W Pittsburg Place between Elm and Ironwood
    • Request for withdrawal from Board Member Candidacy by Joan Holopoff
  8. New Business
    • Number of Board Positions Discussion - Bob Eva
      1. Discussion regarding the Board's recommendation on the number of candidates. The Board's recommendation was to fill three positions and elect one alternate vs. electing five Board Members.
      2. Board requested vote by the Members present to determine the number of candidates
      3. Board recommendation passed 33 for, 2 against.
    • Presentation of Candidates - Bob Eva
      1. Jim Weir, Darren Spencer, Russell Clarkson, Anthony Navia (not in attendance), Joe Domeier
    • ARC Standards and Guidelines Discussion - Mark Davis
      1. Discussed shed removal from Restrictive Covenants
      2. Discussion and rewording of Satellite section
      3. Discussion and rewording of Attic Ventilators
      4. Discussion and rewording of Awnings to specifically reflect "Window Awnings"
  9. Time Allotment Expired
    • Next meeting will start with Chimneys
    • All ARC items up to Chimneys were approved unanimously to stay in the ARC Guidelines, based on the changes discussed (see the revised ARC Standards and Guidelines). A vote will still be required to accept the document as a whole.
  10. Voting of Board Members
    • Elected Members were Jim Weir, Joe Domeier, Darren Spencer, and alternate Russell Clarkson
  11. Adjournment at 8:24 PM